1.Initiatives for the Protection of Personal Information
- ・This Company observes laws, ordinances, and internal regulations related to the protection of personal information.
- ・We appoint a Manager of Personal Information Protection, who is assigned with the responsibilities and rights related to the implementation and operation of protection of personal information, and carries out stringent management of personal information.
- ・We appoint an Audit Manager of Personal Information Protection, who carries out audits related to the protection of personal information.
- ・We request our clients and associates to cooperate with us to protect personal information.
- ・This Policy is published on our website, and is viewable at any time.
2.Handling of Personal Information
- ・Regarding collection, use, and provision of personal information, the purpose of use shall be made clear at the time of collection, and the collected personal information shall be used only within the scope of the said purpose of use, and only within the necessary period. Furthermore, when its use is no longer required, the relevant personal information shall be promptly deleted.
- ・We will respond swiftly to requests to disclose, amend, or terminate personal information, within a reasonable period and an appropriate scope of response.
- ・Regarding implementation of safety measures, we take appropriate action to prevent problems such as unauthorized access, loss, falsification, or leakage of personal information.
3.Purposes of Using Personal Information
This Company acquires personal information from our customers to ensure the smooth execution of our duties, and uses such information for the following purposes. The purposes of using information acquired by this Company are as listed below. Furthermore, when this Company acquires personal information, the purposes of use will be notified or publicly announced using an appropriate method.
- (1) Customer names, email addresses, telephone numbers, company names, department names, and job titles will be used for the following purposes.
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- ・Entering into and executing contracts between this Company and customers, and other transaction management
- ・Contact between this Company and a customer, and other notifications or greetings on the basis of social conventions
- ・Providing information related to this Company’s services in connection with transactions with customers
- (2) Customers’ cookie information and viewing history of this Company’s website are stored and analyzed, and used for the following purposes.
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- ・Surveys, analysis, research, and audits related to this Company’s work
4.Limits of Use
This Company will not use personal information outside of the scope of use required to achieve the purposes of use stated above.
5.Management of Personal Information
In addition to appointing a Manager and observing laws, ordinances, and internal regulations related to the protection of personal information, this Company pays the utmost attention to the handling of our customers’ personal information. Furthermore, we implement appropriate management to prevent unauthorized access, loss, destruction, falsification, and leakage of personal information.
Name, Address and Name of Representative of Entity Handling Personal Information:
Okazaki UD Planning Co., Ltd.
2-5-13 Oomori kitaguchi Bld.5F,
Sanno, Ota Ku, Tokyo , Japan
Sonoko Okazaki, Representative Director
6.Provision of Personal Information to Third Parties
This Company will not provide our customers’ personal information to any third parties, with the exception of the following cases.
With the customer’s consent:
This Company may provide customers’ personal information, or information related to personal information, to third parties on the basis of the customer’s express consent.
- Cases prescribed by law, etc.:
- (1) Cases when personal data is provided to a third party on the basis of laws and ordinances
- (2) Cases when personal data is provided to a third party for the necessary protection of human life, health or assets, in which there is difficulty in obtaining the relevant person’s consent
- (3) Cases which require cooperation with the execution of duties prescribed by laws and ordinances of a state organization, local public body, or persons entrusted by the above, in which there is a risk that obtaining the relevant person’s consent may impede the execution of said duties
7.Requests for Disclosure, etc. of Personal Information
When a customer, or customer’s designated proxy, requests the disclosure, amendment, deletion, or cessation of use, etc. (hereafter, “disclosure, etc.”) of the customer’s provided personal information using the prescribed procedures, this Company will respond within a reasonable period and scope of response.
However, nondisclosure will occur in the following cases. If nondisclosure is determined, a notification that includes the grounds for nondisclosure will be sent.
- ・When the requester’s identity as the subject of the held personal information cannot be confirmed
- ・When authority of representation cannot be confirmed in cases of request by proxy
- ・When application documents are incomplete, or do not comply with this Company’s prescribed method of reception
- ・When the subject of the request for disclosure is not contained in the personal information held by this Company
- ・When there is a risk to the life, health or assets of the subject of the personal information or of a third party, or other violation of rights or interests
- ・When there is a significant risk of impeding the appropriate execution of this Company’s work
- ・When disclosure, etc. would constitute a violation of any other laws or ordinances
- ・Other than the above cases, when there is no obligation for disclosure, etc. on the basis of the Act on the Protection of Personal Information
Handling of Personal Information via this Website
1.Website Cookies
In order to provide the most convenient user experience, this website sends data called “cookies” that identify the user’s computer. These cookies are stored on your hard disk and analyzed, and are used to achieve the purposes of use as stated above in Section 3.(2). Cookies do not identify individual users. Furthermore, users can restrict the use of cookies. Please be aware that some services may become unavailable if you choose to restrict cookies.
2.Website Security
This website uses a data encryption method called SSL (Secure Sockets Layer) in the pages where users’ personal information is provided. This means that even if the sent data were to be intercepted by a third party, the contents cannot be spied upon. In addition, server data utilizes a system called a firewall to prevent unauthorized access. With the use of these technologies, the safest management and protection of user-registered personal information and prevention against leakage to third parties can be anticipated.